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Grants Awarded in
June 2008 Grant Cycle
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Children and Families First
Delaware |
$ |
45,000 |
To provide essential
items and services to physically and mentally handicapped
children in need |
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Kind to Kids Fund
Delaware |
$ |
17,600 |
To purchase equipment,
supplies and services needed to provide underprivileged and
handicapped children in Delaware the opportunity to attend
academic and cultural events |
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Ronald McDonald House of Delaware |
$ |
57,000 |
To update the 27 Guest
Rooms and Children's Play Room |
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St. Michael's School and Nursery, Inc.
Delaware |
$ |
50,000 |
To fund scholarships
for children with disabilities and living in poverty |
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Boys and Girls Clubs of Sarasota County, Inc. |
$ |
30,000 |
To provide funds for
instructors and curriculum- related materials to support
SMART Moves prevention program at Wetherington, McBean and
Matthews clubs |
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Coastal Behavioral Healthcare, Inc. |
$ |
25,000 |
To provide funding to
replace four air conditioners, reupholster sofas/loveseats
and purchase tables for lobby |
|
Education Foundation
of Sarasota County, Inc. |
$ |
35,000 |
To fund Building
Blocks for Success program for Sarasota County public school
teachers for academic year 2008/09 |
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Education Foundation
of Sarasota County, Inc. |
$ |
10,000 |
Service Appreciation
Grant in honor of Monte Marshall - Building Blocks for
Success and Edge of Excellence |
|
Florida Center for
Child and Family Development |
$ |
10,000 |
To provide
scholarships for the ongoing Early Childhood Education
services for needy students ages 1 - 5 |
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Forty Carrots of
Sarasota, Inc. |
$ |
50,000 |
Capital Campaign to
purchase building and property and create a reserve to cover
long-term management |
|
Jewish Family &
Children's Service of Sarasota Manatee Inc. |
$ |
50,000 |
To purchase conference
room equipment and Brain Fitness Center technology and
furnishings |
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Pines of Sarasota
Foundation, Inc. |
|
45,000 |
To renovate sections
of The Garden - The Pines Alzheimer's/Dementia Facility |
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Planned Parenthood of
Southwest and Central Florida |
$ |
30,000 |
To help fund the
second and third years of a three year pilot partnership
with the Truvine Outreach Education program and the Sarasota
Health Department - $15,000 each for two years |
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Total Grants
for cycle |
$ |
454,600.00 |
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GUIDELINES FOR
GRANT PROPOSALS
To assist you
through the process of applying for a grant, when application is
made to the Foundation, all required documentation (Items 1-19
attached) must be submitted in the quantities indicated. This
information will not be returned to the applicant.
Please be sure to show the Foundation's name at the top of
your application.
Foundation funding
should be considered part of the strategic plan of your
organization. Advanced planning on any request is
beneficial because you can then contact the Foundation office
with any clarifying questions well ahead of the deadline.
Generally the
Foundation will
not provide grants for:
- Endowments,
deficit financing, debt reduction, or ordinary operating
expenses
- Conferences,
seminars, workshops, travel, surveys, advertising,
fund-raising costs or research
- Annual giving
campaigns
- Individuals
- Projects that
have already been completed
- Public or private school
- Child care facilities
Organizations are encouraged to compile a list of their future
needs and meet with Foundation staff to explore possible fits. There is no need to
have an appointment to discuss your grant prior to application,
but you are encouraged to contact the Foundation office if you
have any questions. After your application is received, you will
be contacted for a telephone interview. It is requested that the
Executive Director of the organization participate in the
scheduled appointment along with any other appropriate staff or
board members.
Any
discussion or indication of interest prior to or after submission of
a written application should not be construed as a commitment from
the Foundation
Personal
conversations about the grant application or process with any of
the members of the grantmaking decision panels or boards are
discouraged.
The Foundation has
a firm deadline date which means that the application must be in
the Foundation Office before 5:00 p.m. EST on that day.
Postmarks and electronic transmittals are not acceptable. If the
deadline falls on a weekend or a holiday, the deadline is
advanced to the next business day. All information required in
an application must be complete at time of submittal. Applicants
are encouraged to submit their completed applications in advance
of the deadline.
When evaluating the
application, the grant-making body attempts to determine the
value of the project, the soundness of the sponsoring
organization and the assurance of future maintenance and funding
of the project.
Applicants will be
notified in writing of the acceptance or rejection of their
request by the date indicated.
After the grant is
made, the organization is required to complete a Final Report of
Grant Expenditure (sample below) with certain financial and
programmatic information. Future grant requests will not be
considered if reports on previous grants are not completed.
REQUIRED DOCUMENTATION
No
more than five (5) pages - Font size no smaller than
11
Do not include a cover page.
Please use 8 ½" x
11" paper using the number and letter sequence shown below for
identification purposes. Each copy of Items 1-10 are to be paper
clipped together (no staples). Please do not bind copies or put
into folders. If a question is not applicable to your
grant request, please list the number of the question and state
"NA".
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ITEMS 1-11 (Ten [10] copies)
Items 1 - 9 should be no more than five (5) pages
total. Item 10 may be a separate page. |
ITEMS 12-20 (One [1]
copy) |
-
Legal name of
organization (name on IRS exemption
letter)
-
Physical
address and mailing address
-
Contact person, title
(including e-mail address, if
available)
-
Telephone
number
-
Fax number and web
site address
-
Amount of money requested for this grant application
and total cost of the project
-
Using no more
than three (3) sentences, describe how grant funds
will be used
-
Mission of
organization, primary goals, and recent major
accomplishments of the organization.
-
Project description
(description must, at a minimum, address the
following):
-
Number of clients to be
served by this grant
-
The community need met by the
proposal
-
What other local agencies or
services address the same problem(s) and how they do
so—a statement of how your approach differs from or
augments these services
-
Plan for output measurement:
the direct product of program operation (e.g. # of
classes taught, # of participants served)
-
Plan for outcomes
measurement: the benefit to participants during or
after participating in the program
-
A timetable and/or work plan
for the project
-
If your project/program will
cost more than you are requesting from us, indicate
how you will fund the balance. Show any
in-kind support, other grants applied for and/or
funds already received on your project
budget.
-
If the program is ongoing,
indicate a plan for continuing to fund the project
after the initial grant period is over.
-
A line item budget
for the project in which you are applying.
Include both revenue and expenses (sample format
attached and on website)
-
Board members
have a personal responsibility to contribute
financially to the organization. During the
current fiscal year, how many board members have
contributed? What percentage of the board has
contributed? What is the dollar range of gifts
and total amount contributed?
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- If applicable,
letters of
agreement from collaborating organization(s).
-
Quotations from three separate sources for any
individual item or system over $1,000 requested in the
grant and outlined in the budget
-
Amount of your agency’s endowment, if any; AND amount of
endowment of affiliated organization and/or foundation,
if any
-
Where applicable, the percent of your annual budget that
goes to your national affiliate. Will any percent
of THIS grant go to your national affiliate?
-
A
copy of your organization’s audit or statement of income
and expenses for the previous two years AND most recent
990 if applicable
-
Current annual agency budget with year to date actual
and variances (revenue and expenses). Include next
year’s budget if available.
-
A
copy of the organization’s most recent 501(c)(3)
determination letter, which is the IRS letter of
exemption from federal income tax (not state sales tax
exemption certificate) or other proof of federal
tax-exempt status
-
A
list of the Board of Directors, their addresses and
occupations
-
A
letter signed by the President/ Chairman of the Board
authorizing submission of the proposal.
Note: If applicant is a
foundation supporting a non-profit
organization, Item # 8 should be answered for both
foundation and organization. Items # 15, 16, 17 and
18 should be for both the foundation and the organization.
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For
printable and/or workable budget forms click on the form name below
Sample Capital Budget [Excel]
Sample Program Budget [Excel]
Sample Capital Budget [pdf]
Sample Program Budget [pdf]
Final
Report of Grant Expenditure
A final report of
grant expenditure must be completed and returned to the
Bank of
America Client
Foundation
office as soon as all funds have been expended or by
<due date will be inserted here>,
whichever comes first. If the organization wishes to extend the
grant period, it must secure permissions to do so by
writing to the Foundation at the address below.
Please be sure to show the Foundation's name at the top of
your report.
Include the
following information in the Final Report of Grant Expenditure:
-
Organization Name,
address, email address and website address
-
Grant
Number and include name of fund
-
Amount of Grant
-
Description of
Grant
-
Name and telephone
number of person administering the grant
-
A financial
accounting of how the funds were expended, in addition to copies
of receipts and invoices over $1,000. This should be
presented in the form of your budget as shown in the original
grant request. It should include Income and Expenses both
Projected and Actual.
-
Outcomes
Measurement is a tool all agencies should use to ensure
effectiveness of their programs. You must refer to the outcomes
as listed in the grant contract and explain how this grant did
or did not meet the outcomes.
Program/project goal: A
broad statement that describes what you accomplished with the
funding
Outputs: Direct products of
program/project operation (e.g. number of classes taught, number
of participants)
Outcomes: Benefit to participants
during or after participation in the program/project.
-
Provide an
explanation of changes you are making or considering as a result
of analyzing your outcomes measurement data.
-
A candid assessment
of the strengths and weaknesses of the project. This evaluation
will help us as a Foundation improve our grantmaking.
-
Publicity
generated from or for your organization about this award, if
applicable (enclose newspaper clippings, newsletter articles,
photos, etc.)
Completing this
Final Report is a very important responsibility of a grantee. An
incomplete, late, or missing report may delay opportunities to
apply for grants in the future.
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n 1961, Sarasota Bank and Trust Company (now Bank of America) formed this foundation to support charitable endeavors in the local area. The Foundation is set up with funds from several donors with varying interest. Normally, the Foundation makes grants to local organizations with a successful track record. Support is given to arts, community, natural science, historic preservation, education, and human service organizations.